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Tutorial Part III: Deeper into the project Tutorial Part III: Deeper into the project

Tutorial Part III: Deeper into the project

In Part II you read how to set up a project, create our team and schedule, we will advance deeper into the CAMPR tool. Part III is about various ways to present and work with your project data as well as a the proper documentation of goals and restrictions from the very beginning. The modules that will be covered here are:

  • Project Contract
  • RASCI Matrix
  • Gantt Chart
  • Work-Breakdown-Structure (WBS)

1 Project Contract

The project contract is a framework agreement specifically between the project sponsor and the project manager. The project contract contains information about the scope, deliverables as well as available resources for project execution.

The form for the project contract in CAMPR is fairly simple:

  1. Describe the project at hand as well as the starting event.
  2. Set the timeframe in which the project is supposed to take place (Note: the set timeframe has no influence on the scheduling in other modules.)
  3. Add Objectives (What to achieve), Limitations (What not to achieve/ to avoid) and Deliverables (How to achieve it)

The people who can do changes within the module are the project managers and the sponsor. Both, the PM and the Sponsor have to agree/approve the contract which they can do using the approval switch in the bottom of the page.

Once you agreed to the final version of the contract, you can freeze it. Freezing it means you will disable the input fields and you will no longer be able to make changes. If you wish, you can also download a PDF of the contract so sign the document.

2 RASCI Matrix

The RASCI Responsibility Matrix (also known as RASIC or simply RACI) is a simple tool to allocate and keep track of roles and responsibilities in your project. RASCI is an acronym for:

  • Responsible: Person responsible for the execution of the task
  • Accountable: Person responsible for the result of the task
  • Support: Person supporting the execution of a task
  • Consulting: Person that can deliver valuable advice for the execution of the task
  • Informed: Person receiving updates about status or decisions during task execution

In Part II we described how to set up the roles when setting up or editing a task within the Task Management-module. You can get an overview over the roles of your members and the roles within each task. The module itself is designed in a very simple fashion: The tasks are organized by phase with each task having its own row. The members that are activated in the RASCI module each have their own columns. You can change their role by simple clicking on the icon and selecting a new role.

You can activate your team members in the organization module. Second last column

3 Gantt Chart

The Gantt chart, named after Henry L. Gantt (1861-1919), an american mechanical engineer, is an absolute standard tool in project management. The Gantt chart lists all activities within your project and shows them on a time axis grouped in phases.

Arrows are used to signal dependency between tasks, meaning that the second tasks can’t be started without the first task being completed. (You can’t assemble your final product if parts are not completed)

The Gantt chart is a crucial tool to keep track of your critical path, the red line through your project. Any changes or delays in those activities have a direct influence on your finish date. The module allows simple navigation.You can go directly into the task, phase or milestone with a doubleclick or change the forecast dates via Drag&Drop.

4 Work-Breakdown-Structure

The Work Breakdown Structure (WBS) breaks down the project deliverables into smaller sections. This module visualizes the hierarchical decomposition of the project scope into a “tree”-structure with the project phases and work packages, tasks, and milestones as branches. The cards representing the single tasks also show the status and indicate the work progress.

A started task is crossed once, a finished task is crossed twice while the task that is yet to be started is not modified.

OUTLOOK

This concludes Part III. For the other parts of this series as well as a brief description, check out the links below. In Part IV we will take a closer look into Risk Management. Risk Management has a big impact on your project’s success and is yet still underestimated. CAMPR helps you keep track of taking chances and be proactive to keep your project in smooth waters.

THE SERIES

BETA

Share CAMPR with your associates, coworkers, friends, family or pets, so they can try our beta!

Create your own project and invite your coworkers or friends to join or simply check out one of our preset projects representing three different project sizes:

  • the company anniversary, a small scale project only lasting about two weeks
  • the machine relocation, the medium sized project involving more project members and a wider variety of functions
  • the “welcome to CAMPR”-project, illustrating the use of a PMI structure in your project.

If you find anything you would like to add, improve, simply doesn’t work the way it is supposed to be or have a general feedback for us, you can simply share it in our feedback section. We are also open to your suggestions on new features or even new modules that would fit into your project management realm!

Find out more on https://www.campr.biz and check out our other channels

Twitter: https://twitter.com/campr_pm

LinkedIn: https://www.linkedin.com/company/campr-pm/

IndieHackers: https://www.indiehackers.com/product/campr